Red Oak Community School District

Regular Board of Directors Meeting

Meeting Location:  Sue Wagaman Board Room, Webster Building, Red Oak, Iowa

Monday, March 28, 2011

This regular board meeting of the Board of Directors of the Red Oak Community School District was called to order by Vice-President Charla Schmid at 7:00 p.m.

 PRESENT:   Directors:   Charla Schmid, Paul Griffen, Elizabeth Dilley, Terry Schmidt,

                                             Superintendent, & Shirley Maxwell, Board Secretary

APPROVAL OF THE AGENDA 

Director Griffen moved, Director Dilley seconded to approve the agenda. The motion carried unanimously.

President Lee Fellers joined the meeting at 7:15 p.m.

CONSENT AGENDA

Director Schmid moved, seconded by Director Griffen to approve the consent agenda as presented. The motion carried unanimously.

· Approval of Minutes from March 14, 2011

· Approval of Monthly Business Reports

· Accept resignation of Darrell Berry as assistant volleyball coach

· Approval of an educational services agreement with Clarinda Community School District

MAINTENANCE & OPERATIONS REPORT

Maintenance and Operations Director Pete Wemhoff gave an overview of detailed needs/costs of the district’s facilities and operations. Director Wemhoff’s report was deferred to the subcommittee for facilities and operations.  The requests and items will return to the board table on April 25^th.

TRANSPORTATION REPORT

Transportation Director Carlos Guerra reviewed the improvements made with the new bus fleet in the past year and presented an overview of the small vehicle fleet and identified needs.  The report from Director Guerra was deferred to the subcommittee for facilities and operations; requests and suggested equipment plans will return to the board table on April 25^th.

FOOD SERVICE REPORT

Food Service Director Sharon Foote reported on the national school lunch report audit, the summer food program, and the fresh fruit and vegetable program for the 2011-2012 school year. Information was also shared concerning personnel costs compared to other school districts in the area. Director Dilley moved and Director Schmid seconded to approve the summer food program making hot lunches available at no cost to any student that participates, plus offering meals to adults for $2.50.  The motion carried unanimously.

E-RATE PROGRAM PROPOSAL, BANDWIDTH STUDY

Director of Technology Bob Deter and E-Rate Clerk Jeanice Lester presented the annual E-Rate Program, which is a discounted telecommunications service. Director Griffen moved and Director Dilley seconded to approve the E-Rate Program for fiscal year 2012 as presented and to approve a long-term contract with Mediacom for all bundled and discounted services. The motion carried unanimously.

MEDICAID REIMBURSEMENT PROGRAM

Medicaid Reimbursement Program Processor Deb Drey updated the Directors on the Medicaid reimbursement program.  A summary was presented to the board since 2007-2008 forward to the 2010-2011 school year showing the revenues, expenses, and net income from the Medicaid program.

AUDIT CONTRACT REVIEW

Business Manager Shirley Maxwell provided a report showing that all budget hearing documents have been published for the next fiscal year; contract proposals have been extended for the next cycle of school audit reports.  Bids will be reviewed at the April 25^th meeting.

FIXED ASSETS

Business Manager Shirley Maxwell reviewed the fixed asset inventory control programs, and upon the Business Manager’s recommendation, Director Dilley moved and Director Schmid seconded to approve the proposal from Asset Works for the Fixed Assets Control and Program Management. The motion carried unanimously.

PERSONNEL PROGRAM

The Directors reviewed the job description for Assistant Principal/Director of Activities with no changes made.  The Board also received a working draft for the Red Oak Employee Handbook planned for implementation on July 1^st. 

PERSONNEL CONSIDERATIONS

Personnel considerations were reviewed by Superintendent Terry Schmidt and recruitment is underway for several positions including High School Assistant Principal, teachers in mathematics, social studies, language arts, and reading.  Closing of applications will take place on April 8^th.

ADJOURNMENT

Director Schmid moved, Director Dilley seconded to adjourn the meeting at 9:45 p.m.  The next Board of Directors meeting will be held on Monday, April 11, 2011 at 6:00 p.m., in the Sue Wagaman Board Room at the Webster Building.  The motion carried unanimously. 

_____________________________                           _______________________________

Lee Fellers, President                                                   Shirley Maxwell, Secretary